Privacy policy

The Stroud Businesswomen’s Network is a not-for-profit organisation.

The ICO (Information Commissioners Office) is the official body which oversees legal issues regarding data protection.  If you feel you need to refer to them regarding data protection issues you can do so via this link.

In the first instance if you have any issues regarding your personal data please contact us at enquiries@stroudbusinesswomen.org.uk and we will take the necessary action to resolve any problem.

This privacy policy sets out how Stroud Businesswomen’s Network uses and protects any information that you give Stroud Businesswomen’s Network when you use this website.

Stroud Businesswomen’s Network is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website you can be assured that it will only be used in accordance with this privacy statement.

Stroud Businesswomen’s Network may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes.

What data do we collect?

We may collect the following information with your consent:

·         name and job title

·         contact information including email address and telephone number

·         demographic information such as postcode, preferences and interests

·         details of you and your business

Our data collection falls into two main categories:

1 ) Friends of the network who receive newsletters and emails and may have registered online or been registered after submitting details when attending a meeting.

2 ) Members of the network who have paid an annual subscription which entitles members to concessions on events and attendance of our main monthly meeting.

What we do with the information we gather:

The data that we collect from you as described above is used to provide you with the best service and communication for involvement in our networking organisation and to provide transactional data with regards to payments and receipts.

We require this information to understand your needs and provide you with a better service, and in particular for the following reasons:

·     Internal record keeping.

• ·         To assist in the management of your account.
• ·         To enable you to access your personal data and set privacy controls within your account in particular with regard to the          Business Directory.

·    To promote you and your business to visitors to our website and/or recipients of our emails and Newsletters.

·    To email you with Newsletters and details of events we feel may be of interest to you

·    We may periodically send promotional email about new products, special offers or other information which we think you may find interesting using the email address which you have provided. 

·     From time to time, we may also use your information to contact you regarding our events or items we may feel of interest to you. We may contact you by email, phone, fax or mail.

·     We may use the information to customise the website according to your interests.

The Legal Basis we use for Processing your Data:

For your information and with reference to the ICO requirements "Consent" is the legal basis for processing the personal data that we hold about you.

We will have requested that you opt-in to communications from us in relation to newsletters and emails regarding events and meetings.

If you are a paying member then at times emails will automatically be issued from our system to remind you of your renewal date and membership status. 

Membership notifications and event related emails are automatically issued from our system to all Members, Friends and Guests of the SBN.

If you are not renewing your Membership of the network these emails will cease.  

When you fail to renew your subscription your status will become “Friend” of the SBN.  This means your details are retained on our system and you will continue to receive communications in the form of emails - for example our monthly newsletter and invitations to attend events.  At any time you may request to opt out of being a “Friend” by contacting us.  Please refer to further details below.

Right to be Forgotten:

You have the right to request your personal information be completely removed from our system, other than historical financial transactions required for audit purposes.

Your personal information may be archived for up to 2 years.

 Legal Rights:

 If at any time you do not wish to receive any communication from us then please contact us by email.  If at any time you wish to have all your personal data removed from our records please contact us by email. 

Information Security:

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

We have technical controls within our system to protect your personal information.

We have a nominated data controller who oversees the security of your data.  You can contact our assigned Committee Member Karen Blaylock via our email at enquiries@stroudbusinesswomen.org.uk.

How we use cookies:

A cookie is a small data file which asks permission to be placed on your computer's hard drive. Agreeing to the use of cookies on our website means that the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

We may use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.

Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

Links to other websites:

Our website may contain links to enable you to visit other websites of interest easily. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Controlling your personal information via your website account:

You may choose to restrict the collection or use of your personal information in the following ways whenever you are asked to fill in a form within your account on the website, look for the box that you can click to indicate that you do not want the information to be shared publicly.  This in particular applies to your Member Directory entry which you have complete control over and has options to make your information public or private.  We can assist you at any time with management of your account.

Third Party Data Processing:

We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so. We may use your personal information to send you promotional information about third parties which we think you may find interesting.

We may share your data with data with third party companies which are essential for processing your data and providing you with the best service.

In certain instances this data may only be statistical to assess usage patterns, user numbers etc.  This data is anonymised and has no personally identifying data.

We may sometimes contract with third parties to supply products and services to you on Our behalf. These may include payment processing, delivery of goods, search engine facilities, advertising, and marketing. In some cases, the third parties may require access to some or all of your data. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.

We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.

We may sometimes use third party data processors that are located outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). Where We transfer any personal data outside the EEA, We will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR]

In certain circumstances, we may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority.

You may request details of personal information which we hold about you under the GDPR 2018. If you would like a copy of the information held on you please write to enquiries@stroudbusinesswomen.org.uk

If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible and we will promptly correct any information found to be incorrect.

Stroud Businesswomen’s Network
16^th May 2018